Privacy Policy

Last updated: January 2025

VoxTrade ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application.

Information We Collect

Information You Provide

• Account Information: Email address and name when you create an account
• Business Data: Invoices, expenses, client information, and job details you enter
• Voice Recordings: Audio recordings when you use voice input features
• Photos: Images of receipts or documents you capture

Automatically Collected Information

• Device information (type, operating system)
• App usage analytics
• Crash reports and performance data

How We Use Your Information

• To provide and improve our services
• To process voice commands and transcribe audio
• To generate invoices and track expenses
• To send important notifications about your account
• To provide customer support

Voice and Audio Data

VoxTrade uses your device's microphone to enable voice input features. Voice recordings are:

• Processed to transcribe your spoken commands
• Used to extract business information (expenses, notes, etc.)
• Stored securely and encrypted
• Never sold to third parties

Data Storage and Security

Your data is stored securely using industry-standard encryption. We use Supabase for secure cloud storage and authentication. We implement appropriate technical and organizational measures to protect your personal information.

Third-Party Services

We use the following third-party services:

• Supabase: Database and authentication
• OpenAI: Voice transcription (Whisper API)
• Stripe: Payment processing
• Firebase: Analytics and crash reporting

Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Delete your account and associated data
• Export your data
• Withdraw consent for data processing

Data Retention

We retain your data for as long as your account is active. Upon account deletion, we will delete your personal data within 30 days, except where required by law.

Children's Privacy

VoxTrade is not intended for children under 16. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Delete Your Data

You can request deletion of your account and all associated data at any time. To submit a deletion request:

• In the App: Go to Settings → Account → Delete Account
• Via Email: Click here to request data deletion

We will process your request within 30 days and send confirmation once complete. Deletion includes all personal data, voice recordings, invoices, expenses, and any other data associated with your account.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

Email: support@voxtrade.app

GDPR Compliance (EEA Users)

If you are in the European Economic Area, you have additional rights under GDPR including the right to lodge a complaint with a supervisory authority.